Best Cloud Email Services for Businesses

Just how crucial is it to choose the right email service provider for your business?

Emails have become an unavoidable part of every business in today’s world. They have proved to be the easiest and most convenient methods of communication in a business. They are a great means of communication both inside as well as outside an organization. Usually, the most important information is disbursed through emails into the organizations and outside the organizations as well.

Along with being a great means of communication, emails also serve as a medium of storage of important files that can be retrieved anywhere anytime with a few taps and an internet connection. Many businesses choose their email service providers (which are undoubtedly an important part of a business) from the most popular and familiar brands, but should they rely only on the name and brand image of email service providers for making their decision? Of course not! For something so important, it is necessary that the options be investigated and evaluated and then a decision is made about picking an email service provider because emails are one of the most frequently used service of a business. There are some email services providers that not only safely and securely allow you to send emails in and out of your organization and business, but they also allow you to update a calendar, share other information like contacts, etc. through the email services.

What options to consider when choosing an email service provider for your company:

We have carved out a list of the things you should look for before deciding on which email service provider you want to choose for your business. The following options should be considered which will be helpful for your company if they come with your chosen email service provider:

  • Custom Domains:  This option allows you to make email addresses especially for your company using a specific chosen name for the domain of the email address
  • 24/7 Support: This option is the availability of a support system 24/7 that helps you with your difficulties and answers all your questions for you.
  • Security Features: It includes measures taken by the email service provider company to reduce chances of hacking and other risks by using firewalls, virus filtering, etc.
  • Mailbox Storage: Storage to store more than 2 GBs to assist your employees easily.
  • Sending size limit: Emails often have a certain size given to which a file can be sent. If the size of the file exceeds the given limit, the file cannot be sent through an email. So, the best email service providers offer bigger sizes for this purpose.

We have carved out a list of the things you should look for before deciding on which email service provider you want to choose for your business. The following options should be considered which will be helpful for your company if they come with your chosen email service provider:

  • Custom Domains:  This option allows you to make email addresses especially for your company using a specific chosen name for the domain of the email address
  • 24/7 Support: This option is the availability of a support system 24/7 that helps you with your difficulties and answers all your questions for you.
  • Security Features: It includes measures taken by the email service provider company to reduce chances of hacking and other risks by using firewalls, virus filtering, etc.
  • Mailbox Storage: Storage to store more than 2 GBs to assist your employees easily.
  • Sending size limit: Emails often have a certain size given to which a file can be sent. If the size of the file exceeds the given limit, the file cannot be sent through an email. So, the best email service providers offer bigger sizes for this purpose.

Best Cloud Hosted Email Services to opt for:

  • Office 365: It is for companies that use multiple Microsoft apps
  • G Suite: This is for simplicity and keeping everything on the cloud
  • Zoho Workplace: This is for email hosting and collaboration tools on a tight budget
  • Rackspace: This is for companies that only need email hosting
  • GoDaddy:  A flexible web hosting provider that offers various tools to satisfy various website needs.

All of the above-mentioned email service providers provide the additional options aforementioned along with the basic options that are provided by any and all email service provider companies.

Benefits of cloud email services

•    One primary reason for the popularity of email hosting services is that businesses get to make use of great email services without needing extra capital manpower to manage it.
•    Email hosting services also help people to achieve their organizational goals. When it comes to businesses, whether offline or online, email hosting has a vital role since it ensures stable communication.
•    Businesses also get to enjoy a credible profile as the email address would have the business’s domain name.
•    Another added advantage of email hosting services is the security they provide. With a domain managed email, you can easily lock out the employees that have been fired so that they don’t sabotage your business. On the other hand, having an email account with a Gmail account only gives fired employees free reign to do whatever they want even if it means hurting your company.

If you need help in making an Optimal Decision about which Service provider to choose for your Business, give us a call @ (732)702-5332

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